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Trademark Document Preparation:
A Step-by-Step Guide for Indian MSMEs

Learn how to accurately prepare essential trademark documents and leverage TROM for secure storage and management

Essential Trademark Documents Explained

Trademark Application

The core document for filing a trademark application.

Preparation:

Ensure applicant details (name, address, legal status) are accurate.
Clearly describe the trademark (word, logo, or device).
Specify the correct trademark class(es) for your goods/services.
Provide a clear representation of the trademark.
TROM prepares the document, and allows you to easily store and access these documents.
Use the TROM platform to help ensure the accuracy of this form.

Tips:

Double-check all information before submission.
Consult the official trademark classification list.

Power of Attorney

Authorizes an agent or attorney to act on your behalf in trademark matters.

Preparation:

Draft a general Power of Attorney document that clearly states the scope of authority granted to the trademark agent / attorney.
Include the applicant’s details and the agent’s details.
Ensure proper signing and dating by the applicant.
Notarization is recommended

Tips:

Use clear and unambiguous language.
Consider including a clause specifically referencing trademark matters.
TROM prepares the document, and allows you to easily store and access these documents.

User Affidavit

Provides evidence of prior use of the trademark.

Preparation:

State the period of use and geographical area.
Attach supporting documents (invoices, advertisements, product licences …etc.).
Ensure the affidavit is notarized.

Tips:

Provide detailed and verifiable evidence.
TROM’s Document Suite securely stores these files.

Notice of Opposition

Filed to oppose a published trademark application.

Preparation:

Clearly state the grounds for opposition.
Provide evidence of prior rights or confusion.
Include the opponent’s details.

Tips:

Seek legal advice for strong opposition grounds.

Counter-Statement

Filed in response to a Notice of Opposition.

Preparation:

Address each ground of opposition with evidence.
Provide counterarguments and legal support.

Tips:

Consult with an IP attorney for effective drafting.

Renewal Application

Filed to renew a registered trademark.

Preparation:

Include the trademark registration number.
Ensure the applicant’s details are current.
Pay the renewal fee.

Tips:

Set renewal reminders to avoid lapses.
TROM has automated renewal reminders. drafting.

Formatting and Submission Guidelines

Formatting:

Use clear and legible fonts
Maintain consistent formatting throughout the document.
Use standard paper sizes (A4).

Submission:

File documents online through the official Indian Trademark Registry website.
Ensure all required fields are completed.
Pay the applicable fees.
TROM helps to organize all of the document submission processes.

TROM: Your Secure Trademark Document Solution

Document Suite:

Securely store and manage all your trademark documents in one place.
Access your documents anytime, from anywhere.”
Organize documents by application, renewal, or other categories.

Automated Reminders:

Receive timely reminders for deadlines and renewals.
Avoid costly lapses and missed opportunities.

Collaboration:

Share documents securely with your team and IP attorneys in the consortium.
Collaborate on document preparation and review.

Tracking:

Track the progress of your trademark applications and document submissions.

Common Document Errors and How to Avoid Them

Incorrect Class Selection:

Carefully review the trademark classification list.
Consult with an IP attorney if needed.

Incomplete Information:

Double-check all required fields before submission.
Use checklists to ensure completeness.

Poor Trademark Representation:

Provide clear and high-resolution images of logos or devices.
TROM helps to ensure that the document representation is correct.

Missed Deadlines:

Set reminders for deadlines and renewals.
Use TROM’s automated reminders.

Engage Professionals:

Authorise specialized IP attorneys
TROM package offers resources to connect with expert attorneys, as required

Success Stories

Trademark Document Preparation: A Step-by-Step Guide for Indian MSMEs

Essential Trademark Documents Explained

Trademark Application

Power of Attorney

User Affidavit

Notice of Opposition

Counter-Statement

Renewal Application

Formatting and Submission Guidelines

TROM: Your Secure Trademark Document Solution

Common Document Errors and How to Avoid Them

Success Stories

Trademark Document Preparation:
A Step-by-Step Guide for Indian MSMEs